Quick answer
Make a professional GST quotation online for free with this quotation maker. Add your logo, business and customer details, items with HSN/SAC, discount and GST. It calculates CGST, SGST or IGST, the grand total and amount in words. Then download it as PDF or share it on WhatsApp. Sign up free once with your email, and your company details, logo and products fill in automatically next time.
Create a Quotation Free
Sign up free with your email, fill in the quotation format below and click Download PDF. Your company details, logo and products are saved in your free account, so the next quotation takes a few seconds.
GST Quotation Maker
Quotation Format: What a Good Quotation Must Include
A quotation is the price offer you send before the customer places an order. A clear quotation format helps you win the order and avoids arguments later. Every business quotation in India should have:
- Your business details: name, address, phone, email, GSTIN and logo.
- Customer details: name, address and GSTIN (for B2B quotations).
- Quotation number and date, so you and the customer can refer to it later.
- Validity date: prices of steel, cement, electronics and many raw materials change often, so say how long your rate holds.
- Item table: description, HSN/SAC code, quantity, unit, rate, discount and GST rate for every item.
- Tax break-up: CGST + SGST for the same state, IGST for another state.
- Grand total in figures and words.
- Terms and conditions: payment terms (advance, credit days), delivery time, freight, warranty and installation.
- Bank details and authorised signatory.
How to Make a Quotation Online in 4 Steps
- Sign up free with your name and email, then type your business details and upload your logo. They are saved for every next quotation.
- Add the customer details and tick IGST if the customer is in another state.
- Add items with HSN/SAC, quantity, rate, discount and GST rate, or pick a saved product. Totals and amount in words update instantly.
- Click Download PDF / Print and choose Save as PDF, or click Share on WhatsApp to send a quick summary to the customer.
Quotation vs Proforma Invoice vs Tax Invoice
- Quotation: a price offer before the order. It is not a bill and creates no GST liability.
- Proforma invoice: sent after the customer agrees, usually to collect an advance payment.
- Tax invoice: the final GST bill issued with the supply. You can make one with our free invoice generator.
Not sure whether you need a quotation or a full proposal? Read quotation vs proposal.
Quotation Formats for Different Businesses
- Manufacturers and traders: item-wise rates with HSN codes, quantity slabs, freight and delivery period.
- Service providers and AMC: SAC code, scope of work, number of visits and contract period.
- Contractors and interior work: material and labour lines, measurement units (sq ft, running ft) and stage-wise payment terms.
- IT, software and agencies: one-time setup, monthly or yearly charges and what is included in each plan.
When You Outgrow a Free Quotation Maker
A free quotation maker is perfect for a few quotations a week. When your sales team sends many quotations every day, the real problem is not making the quotation. It is knowing which quotation was sent, who followed up and which one turned into an order.
Sukam Apps CRM has a full quotation module built for Indian businesses:
- Quotations made from the lead in one click, with your product master, price books and tax groups.
- Auto quotation numbering, branch-wise PDF letterheads, payment terms and terms-and-conditions library.
- Discount approval: a salesperson needs a senior’s approval before giving extra discount.
- Follow-up reminders for every open quotation, and quotation sharing on WhatsApp and email.
- Approved quotation turns into a sales order in Tally with the Tally CRM integration.
Want to see it with your own products? Call +91 99142 49191 or WhatsApp us for a free demo.
Related Guides
Frequently Asked Questions
Is this quotation maker free?
Yes. It is completely free. You sign up once with your name and email, and it works on mobile and desktop.
Can I download the quotation as PDF?
Yes. Click Download PDF / Print and choose Save as PDF in the print window. The PDF file is named with your quotation number.
Can I add my company logo?
Yes. Upload your logo in the business section. It appears at the top of the PDF and is saved in your free account for next time.
What details are saved in my account?
Your company details, logo, terms, bank details and the products you use are saved in your free account, so they fill in automatically on any device. Customer details of each quotation stay in your browser. The PDF itself is created in your browser.
Does it calculate GST on a quotation?
Yes. Set the GST rate for each item. It shows CGST and SGST for customers in your state, or IGST if you tick the other-state box, along with the grand total in words.
What is the difference between a quotation and an invoice?
A quotation is a price offer sent before the order. An invoice is the bill raised after the sale. Use this tool for quotations and our free invoice generator for GST invoices.
